Feedback: Management Meeting - 22 Jan 2013

The meeting was attended by the following:
- Dr Bawa (Chairperson)
- Annelize Scholtz (Temp Campus Librarian - APB)
- Santha Geduld (Temp Campus Librarian - APK)
- Julia Paris (Campus Librarian - DFC)
- Eon Botha (Finance)
- Hettie Wentzel (HR & Admin)
- Pieter Hattingh (IT)
- Dr A van Vuren (Director: Shared & Support Services)

Space
Each space much have a person responsible to ensure that it is well kept. This will also include: inventory and health and safety.

At APK this year, smaller kitchens will be consolidated into bigger kitchens:
- Central Services Kitchen
- APK Library Kitchen

Events Calender
This is in process and will be circulated as soon as it is finalised.

Training
All training will be coordinated by Dr Van Vuren. This includes:
- Library Staff Training (Janina to approach vendors for database training)
- UJ Staff Training (Janina to approach vendors for database training)
- Student Training (Info Librarians are working on specific modules for training)

IT
Additional screens for cataloguers arrived. However, these screens need new data cards. As soon as we received the data cards the screens will be installed.

The centralisation of ECR (electronic course reserves) were discussed at length.

Central authentication (using your PC login & password) to access databases has been temporary suspended. IT is currently working on a system where the client can choose whether they want to use central authentication or the old PIN system.

HR
The Director: Technical Services has been appointed. Brenda van Zyl will be our director and will start on 1 March.

ACP "re-structuring" will go ahead this year. No formal dates yet.

Five vacant library positions will be advertised.

ACP
The information budget is still under construction, waiting for approval.

I gave feedback on the SAPnet demo as well as our planning meeting we had earlier this month.

Members of the meeting raised concerns regarding the current prescribed list and ERM and we were requested to attend to these issues with urgency.

Finance
Eon reported that monthly statements will be changed to be more user friendly (YES!).

The meeting then continued with feedback from the campuses, but I had to leave because I had another meeting scheduled.

UJ Library staff meeting - 18 Jan 2013

The first general staff meeting was held on 18 Janaury 2013. All campus libraries were closed for the duration of the meeting to ensure that all staff could attend.

Dr Bawa opened her address to staff by reminding us why we are here:
- To service the students
- To give the best service to students of which the mojority is from disadvatage backgrounds
- To assist students in passing their subjects
- To prepare students for a life beyond UJ

She continued by saying that all complaints from clients will be taken up seriously.

More attention should be given to physical spaces - the library should look good. No mis-match furniture in open spaces.

Feedback from 2012:
- Broke the record with the number of students visiting the library
- Introduced Wi-Fi in libraries
- Preparation and implementation to enhance and upgrade the infrastructure
- Archives moved to DFC
- Consolidated central services in the "tower"
- ACP was cleaned up and the staff congratulated on what they have achieved :-)
- Pieter found money for the APK learning commons

For 2013:
- The library needs to evolve to acoomodate the needs of the students
- Students must come to the libray because staff are caring and attentive
- The archive must be finished and have a grand opening
- Fun events will be held
- We will have two staff events this year
- Learning and research commons must be completed
- More focussed student and staff training
- Moipone and her team will work on reading lounges in libraries

Dr Bawa is looking forward working with staff who are dedicated and efficient. Insufficiency will not be tolerated.

Molefi was congratulated on receiving the VC award. The first time in the history of the library!

 

 

The following ACP staff received long service awards:
- Lungile: 15 years
- Pat: 15 years
- Janina 10 years

Dr Bawa closed the meeting by encouraging staff to be a winning team in 2013: