We now have SLA's with all our current book suppliers!
On 6 Febrary we moved into the new area:
Blog of sharing information on acquistions, cataloguing, processing and copyright for UJ librarians
Thursday, 28 February 2013
Feedback E-Strategy meeting: 6 February 2013
Dr Bawa opened by saying that for this year, all meetings should start by reminding staff that we are here because of the students and that excellent service to our clients (UJ Staff and Students) are of the utmost importance. In order to achieve this:
- We should know UJ and how it works
- Ensure that our processes are legally compliant
- Infrastructure should support our output
- The library must be part of teaching and learning.
Focus 2013
This year the focus will be on client services.
We would like to establish a 'Friends of the Library' group. This will be people that can contribute either time or money to the library. Names of such people can be forwarded to line managers.
Annelize will champion energy efficiency in the library, but all departments must make suggestions on how energy can be saved within their environments.
Tutors will be appointed to assist in library training.
According to medium planning, ILL staff will assist at the Research (post grad) commons.
Line managers were reminded to keep their environments safe:
- Keys should be well managed
- The second last person should inform the last person that he/she is leave the area.
DFC Library
Julia reported that DFC had an increase in usage in 2012. This includes circulation and ILL. The reading corner at DFC was established. Optom, Bio-kinetics and Nursing must move to DFC by January 2014.
APK Library
Santha reported that the Learning and Research Commons will be implemented this year. This means that several books, periodicals and shelves will be moved to create space. Attention will also be given to improving security.
Archives and IR
Special attention will be given to this department in order to overcome challenges they currently experience.
IT
A more recent version of UJoogle will soon be implemented. Graham Woodruff will visit UJ in March and a day will be set aside with him to discuss new developments regarding Millennium.
- We should know UJ and how it works
- Ensure that our processes are legally compliant
- Infrastructure should support our output
- The library must be part of teaching and learning.
Focus 2013
This year the focus will be on client services.
We would like to establish a 'Friends of the Library' group. This will be people that can contribute either time or money to the library. Names of such people can be forwarded to line managers.
Annelize will champion energy efficiency in the library, but all departments must make suggestions on how energy can be saved within their environments.
Tutors will be appointed to assist in library training.
According to medium planning, ILL staff will assist at the Research (post grad) commons.
Line managers were reminded to keep their environments safe:
- Keys should be well managed
- The second last person should inform the last person that he/she is leave the area.
DFC Library
Julia reported that DFC had an increase in usage in 2012. This includes circulation and ILL. The reading corner at DFC was established. Optom, Bio-kinetics and Nursing must move to DFC by January 2014.
APK Library
Santha reported that the Learning and Research Commons will be implemented this year. This means that several books, periodicals and shelves will be moved to create space. Attention will also be given to improving security.
Archives and IR
Special attention will be given to this department in order to overcome challenges they currently experience.
IT
A more recent version of UJoogle will soon be implemented. Graham Woodruff will visit UJ in March and a day will be set aside with him to discuss new developments regarding Millennium.
Feedback from Management Meeting: 4 February 2013
HR
The vacant position of Library Researcher will be divided into two positions: Events management and the other Special Projects.
The meeting agreed that Senkgo can be trained as back-up for Susan.
Events
Each member of the events group will take responsibility for events planned. Invitations for events should comply to the UJ brand specifications and should be designed by the UJ Graphics Studio. All request for the design of invitations should be forwarded to Dr van Vuren.
Electronic Course Reserves (ECR)
This serve will be centralised at the APK Library. Zakes Nakedi will be responsible for ECR and Richard Dunjwa will be his back-up.
Bindery
This department will be moving to level 5. Less complex bindery tariffs will be implemented this year.
Library IT
Will move to level 6. (They moved this week).
Budget 2012
The library achieved 100% spent on the 2012 budget.
Budget 2013
The ground rule for this year's budget is no random spending. The budget should be spend in a coherent manner.
Overtime is only paid when staff work more than 40 hours per week on a project that is approved by the line managers. Staff working on Saturdays and evenings do not qualify for overtime as this is included in the 40 hours per week.
Textbook list
The vacant position of Library Researcher will be divided into two positions: Events management and the other Special Projects.
The meeting agreed that Senkgo can be trained as back-up for Susan.
Events
Each member of the events group will take responsibility for events planned. Invitations for events should comply to the UJ brand specifications and should be designed by the UJ Graphics Studio. All request for the design of invitations should be forwarded to Dr van Vuren.
Electronic Course Reserves (ECR)
This serve will be centralised at the APK Library. Zakes Nakedi will be responsible for ECR and Richard Dunjwa will be his back-up.
Bindery
This department will be moving to level 5. Less complex bindery tariffs will be implemented this year.
Library IT
Will move to level 6. (They moved this week).
Budget 2012
The library achieved 100% spent on the 2012 budget.
Budget 2013
The ground rule for this year's budget is no random spending. The budget should be spend in a coherent manner.
Overtime is only paid when staff work more than 40 hours per week on a project that is approved by the line managers. Staff working on Saturdays and evenings do not qualify for overtime as this is included in the 40 hours per week.
Textbook list
The request for submission of titles for the textbook list
must include a request to consider an e-book or an Open Access title. It should
also include a reminder not to prescribe outdated/ out of print titles.
The call to submit prescribed titles should go out to:
·
Academic staff
·
Information librarians
·
Deans
·
Faculty Library representative
·
Campus Librarians.
In addition, a circular should be placed on the
Intranet.
Electronic Newspapers
Access to electronic newspapers should be handled with a sense of urgency. (This task has been completed).
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