- Exhibition
- Progress on textbooks
- Progress on SAPnet
- Feedback from Management meeting (24 June)
- Staff news
Exhibition/Expo
The expo was held from 10 to 13 June. It started with a welcoming brunch for suppliers. Dr Bawa also had a meeting with suppliers on 10 June during which several issues were addressed.
The expo was well attended by library and academic staff from 11 to 13 June. We had more than 150 people attending, which is an average of about 50 people per day. Compliments regarding the organising of the expo were received from suppliers and UJ staff. I would like to take the opportunity to thank all ACPC staff who assisted - you did a great job!
To date 2 140 orders have been placed on SAPnet as a result of the expo - this totals to an estimated amount of R1 500 000.00. The cut-off date for submission of orders were today, but we are waiting for final confirmation to extend the deadline.
Progress with textbooks
Thapelo already received the final list for textbooks (prescribed books) for the next semester. Academic staff were requested to as far possible: prescribe e-books or open source material and also not to prescribe old and outdated resources. Currently 25% of items prescribed items is available in electronic format and 2% in open source.
In addition to this, students can now also buy prescribed books online. Links to inform students accordingly has been placed on the library web-page.
Progress on SAPnet
As from 1 June, all internal orders must be placed online via SAPnet. The compilation of prescribed texts will from now on will also be done on SAPnet. I would like to thank Johannie and Thapelo for all the training and hard work they have put in in order to get this system up and running.
Should you received any questions regarding SAPnet, please refer clients as follows:
- Internal ordering: Johannie
- Prescribed text: Thapelo
Feedback from the management meeting
The Management meeting took place on 24 June. It was chaired by Dr Bawa and attended by:
- All Directors (Charlotte Kunene acting as Director: Client Services)
- All Campus Librarians (Annelize acting for APB & Moiphone for SWC)
- HR and Finance
- IT and Manager: ACPC
HUMAN RESOURCES
An appointment has been made for Director: Client Services and the person will start on 1 October.
Reneka has been appointed in the position for Special Projects and has moved up to level 3.
Shortlisting for the vacant Campus Librarians positions at SWC and APB will be done this week.
WELLNESS DAY
This was held on 20 June and well attended. The meeting agreed that it was a good concept. Positive feedback was also received from staff. Staff mentioned that they enjoyed the event and benefited from it.
KPA's
The mid-year review of all KPA's must be completed by the end June. Line managers were reminded that during this review no scoring will be done.
REPORTING LINES
Staff are reminded that formal reporting lines should be followed with regards to communication. Line managers must report and communicate info to staff and similarly staff should keep line managers informed of relevant issues.
FEEDBACK FROM DFC LIBRARY
Construction has started at this library. DFC also started with stock-taking. Julia reported that the construction will not interfere with stock-taking.
FEEDBACK FROM SWC LIBRARY
A tender has gone out for construction at this library. They also started with stock-taking. Old PCs for students have been replaced.
FEEDBACK FROM ABP LIBRARY
Plans for upgrading this library has been drafted and will be discussed with Dr Bawa and Charlotte Kunene.
FEEDBACK FROM APK LIBRARY
Construction to accommodate information and faculty librarians on the different levels will be done during the winter holiday. This will also include the moving of books to make space for construction (no books will be moved from one level to another, therefore changing of locations is not needed). Due to construction and the moving of collections, stock-taking for this library will be done over a longer period than mentioned in the policy. Construction will also be done on level two (journal section). During this period ILL staff will move to the old LICIT offices on level one.
ARCHIVES
Dr Bawa will have a meeting with Archives and Special collections staff to discuss strategic issues. The opening of the archives has been postponed until the strategic focus has been determined and finalised.
IT
Central authentication has been completed. The move to Sierra is in process. An audit of logins have been completed. The time management for student computers are working well. TV screens will be placed at APK and DFC libraries - roll out to other libraries will be done at a later stage.
Clean-up of codes no long in use on the Millennium system will be done in 2014. This will impact on ACPC too.
LIBRARY VISION AND MISSION
Dr van Vuren presented the meeting with a draft proposal for a new vision and mission. This needs to be discussed with staff and feedback given to Dr van Vuren.
FINANCE
Credit/debit card machines have now been installed in all campus libraries. This means that students can now pay with cards at any campus library. Students will be encouraged not to pay in cash as minimising cash reduces risks. Cash payments will only be accepted for amounts less than R15.
Budgeting for 2014 will start within the next week. Please forward operational needs to your line manager.
Staff news
Phelo has resigned and will be leaving on 12 July. Phelo, we want to thank you for your contribution in the successes of our department and wish you all of the best in your new job. You will be dearly missed by all of us.
Congrats to Faith who received her diploma in Library Science! We are proud of you.
Desiree has temporarily joined us until end of July in a general admin capacity. Welcome back Desiree.
It seems fitting to end this post with a tribute to Mdu Madondo who passed away this month. He will be remembered as a proud man who made a true contribution to not only at UJ, but to the library profession as a whole.
.jpg)
