Feedback from Mangement Meeting - 11 March

Members of this meeting was reminded by Dr Bawa that if they cannot attend the meeting a representative from the department must attend on their behalf.

Human Resources
The library currently has five vacant positions. Most of these has been advertised or is in process of being filled.

Line managers were requested to remind staff to manage their leave, especially sick leave. Staff have the perception that they have sufficient sick leave to take a day here and there, but it only takes one misfortune (accident or severe illness) to use up all sick leave.

Line managers must also nominate someone as back-up should they go on long leave.

Information Librarians
Training modules for library clients have been developed. Apart from being used duirng training sessions, these modules will also be published on Blackboard (Edulink), the mobi-site and UJLink.

Tutors have been employed in all campus libraries. They will assist with training of students.

It was decided that Information and Faculty Librarians will move back to the floors. This will probably happen during the middle of the year.

ACPC
Senkgo has received the necessary access to the financial modules and is being trained as back-up for Susan.

The information budget has been completed and faculties informed accordingly. The mapping to the new cost codes have also been done.

A circular has been published in which lecturing staff are requested to submit their textbook-lists for the 2nd semester to Thapelo.

SAPnet: Training for library and academic staff have been arranged. Training for library staff will be done during the last two weeks in March, while training for academic staff has been scheduled once a week during April and May.

While the SAPnet system will be implemented in April, the manual system and this system will run concurrently for a period of two months. A circular will be compiled and published in order to inform UJ staff accordingly.

Reading Corners
In order to provide in the leisure reading of our clients, reading corners have been established in all campus libraries.

The role of ACPC is to identify possible reading material and forward to the campus libraries for consideration. Books and magazines for the reading corner will be ordered from campus libraries' information budgets.

Below photos of the DFC reading corner:

 

Usage of books
Pieter recently drew stats from the system that there are approximately 250 000 in the catalogue that has never been used. The question has then be asked, that are we buying the right material?

Buying of information resources should be more focused with the needs of the clients as the primary focus.