Feedback from Management meetings (29 July & 12 Aug)

In order to improve communication it was decided that management meetings will be held every two weeks. Herewith info from the last two meetings attended.

HR
As from 1 October a new HR business partner will be assigned to the Library. HR informed the meeting that from now on advertisements for vacancies will be send out monthly and no longer every two weeks.

It was noted that the KPA mid-year review was completed in all areas of the library. Managers were requested to remind staff that a bonus will only be paid (at the end of the year) for staff who receives a rating of above 3. Rating above 3 should be well motivated and approved at the consistency meeting.

Line Managers are reminded to manage leave for the last part of the year in order to ensure that services continue until the end of the year. Staff must please remember that long leave ( three days or more) must be discussed with the line managers before placed on Oracle.

The following staff resigned or retired:
- Yvonne Venter (retired)
- Precious Xaba (resigned)
- Jabu Radebe (resigned)
- Elaine Minnaar (resigned)

Interviews for a new Campus Librarian at APB has been completed and a candidate identified.

CONSTRUCTION AT ALL UJ LIBRARIES
All UJ Libraries are currently under construction:

At DFC Library the computer lab has been completed and the bottom floor almost done. A door will be inserted to connect the Archives with the DFC Library.

At APK construction has started on level two. ILL staff has moved to the old IT offices on level one and Santha and Vivienne to the ILL offices.

At ABP construction has also started. The cyber-center has not moved out of the library as they are still waiting for their new venue.

At SWC they are waiting for the tender for the research commons.

ARCHIVES AND SPECIAL COLLECTIONS
Staff in this department are currently working on a plan to increase foot traffic. The plan will also involve events to attract researchers.

The Archives and DFC Library will now work more closely together. DFC Library staff will assist with some of the services at the Archives. However, a few practical issues still need to be resolved before implementation.

ACPC
The issue of urgent orders were discussed. A meeting with Dr Bawa followed for further discussion. It was decided that urgent orders will be send out for quotion to all suppliers (with a 24-hour response). Orders will be allocated according the the speed of delivery and cheapest price.

DFC informed the meeting that there will be a Chiropractic accreditation in September.

Janina was requested to submit the info budget proposal for 2014. This was done at the meeting of 12 Aug.

AUDIT
The outcomes of the audit were discussed. Departments that had issues flagged were requested to address and rectify these issues as soon as possible. Feedback on developments must be given at the next meeting.

IT
Pieter reported that the migration to the new server has been completed.

Fada also received new PCs.

APB Library is experiencing issues will Internet access. This will be resolved soon.

Issues with access to two databases are receiving urgent attention.

TRAINING
A three day training seminar is being arranged in November. This training will involve research and research commons matters.


In closing......