With the strong focus of the University on research and postgraduates, establishing Research Commons in the library has become a necessity. The role out of Research Commons in all UJ libraries is supported by the university. It is in this spirit that the workshop was organised.
Prof Marwala mentioned that the university wants to increase research output by:
- Hosting international conferences
- Introduce research institutes
- Super post-doc fellows
- Increase the number of full time doctoral students
Prof Motala said that the many postgraduates enrol,but that the through-put is slow (this is a national tendency). They want to enhance the postgraduate experience. Researchers mentioned that they to to have a designated space where they can go to - therefore the support for the research commons.
Prof de Jager and Dr Darch (both from UCT) mentioned that before starting the commons, it is important to get input from research on what they want. A research portal can be used for off-site assistance to researchers. Intellectual magazines, newspapers, reference works and books on research methodology should also be placed in this space.
Lucia Schoombee from Stellenbosch University mentioned that the role of the Research Librarian differs from the Faculty Librarian, as the Research Librarian must be able to assist with the research process. The Research Librarian must also be able to assist with support in technology. A high tech environment with up-market furnishing is of the utmost importance.
The speakers offered the following advice:
- Establish a research commons that will address the needs of the research community
- Measure development and impact by giving concrete statistics
- Communicate with researchers
- Involve all possible stakeholders
- Make use of opportunities and make the most of these opportunities.
Blog of sharing information on acquistions, cataloguing, processing and copyright for UJ librarians
Thursday, 7 November 2013
Meeting with VC on 29 October 2013
On 29 October I attended a meeting with the VC for all senior managers. From this meeting I would like to share the following with you.
The meeting started with the VC thanking staff for their hard work and dedication this year. He stated that the balance between work and family life is important and that staff should guard against neglecting family life.
The strategic vision for 2025 is: in pursuit of global excellence and stature. In line with this, the brand will change from current and hip to excellence and stature. By 2025 UJ wants to consistently rank in the top 400 universities.
Prof Rensburg mentioned that the following programmes did well:
- First year experience
- Success rates regarding graduate through put
- The flagship programmes
- We are acknowledged for model education
- NRF chairs and centres of excellence
- Growing number of post doctoral fellows
- Growing publications footprint
Flagship programs include:
- Accountancy (CA)
- Transport and Logistics
- Information Technology
- Geology
- Philosophy
- Politics and International studies
- Mining and electrical engineering
- Radiography
- Optom
- Childhood education
In Reach and Innovation the focus will be on postgraduate studies and the impact of research. Their will also be a strong focus on innovation.
In the Teaching and Learning environment they want to increase the number of postgraduate students, as well as enrolments in science and technology. Academic staff will also be assisted in becoming excellent teachers. It was also mentioned that the staff qualifications program has been very successful.
UJ would like to establish the following research institutes:
- Earth Sciences
- Nano technology and water
- Process automation
- Pan-African thought
- Sustainability
In summary: there will be a strong focus on research and research output, as well as postgraduate studies.
The meeting started with the VC thanking staff for their hard work and dedication this year. He stated that the balance between work and family life is important and that staff should guard against neglecting family life.
The strategic vision for 2025 is: in pursuit of global excellence and stature. In line with this, the brand will change from current and hip to excellence and stature. By 2025 UJ wants to consistently rank in the top 400 universities.
Prof Rensburg mentioned that the following programmes did well:
- First year experience
- Success rates regarding graduate through put
- The flagship programmes
- We are acknowledged for model education
- NRF chairs and centres of excellence
- Growing number of post doctoral fellows
- Growing publications footprint
Flagship programs include:
- Accountancy (CA)
- Transport and Logistics
- Information Technology
- Geology
- Philosophy
- Politics and International studies
- Mining and electrical engineering
- Radiography
- Optom
- Childhood education
In Reach and Innovation the focus will be on postgraduate studies and the impact of research. Their will also be a strong focus on innovation.
In the Teaching and Learning environment they want to increase the number of postgraduate students, as well as enrolments in science and technology. Academic staff will also be assisted in becoming excellent teachers. It was also mentioned that the staff qualifications program has been very successful.
UJ would like to establish the following research institutes:
- Earth Sciences
- Nano technology and water
- Process automation
- Pan-African thought
- Sustainability
In summary: there will be a strong focus on research and research output, as well as postgraduate studies.
Thursday, 10 October 2013
Feedback from Management Meeting - 2 October 2013
The meeting started with Dr Bawa welcoming Nomoya Mahlangu, the new Director: Client Services.
HR
Antoinette Kampher is the new HR business partner for the library. She will be available in the library two days per week: Mondays and Tuesdays.
The training librarian (Linda Mbonambi) resigned.
Interviews for the position of executive secretary in the library has been completed. And Desiree has been appointed as Information Commons Librarian at APK.
Performance management will be done during October. Staff are again reminded that only staff who receive a score of above 3 will receive a bonus at the end of the year. All scores above three must be well motivated.
Staff are also to be reminded to use sick leave carefully. It only takes one accident or misfortune to take up all your sick leave.
All staff are requested to be mindful when using the Internet. ICS has reported that large amounts of data is being downloaded from staff computers containing music and movie files. Please note that this is not allowed!
Archives and IR
The digitisation tender process is going forward. The tender has not been awarded yet.
IT
Sierra will be loaded on all staff PC's. Staff must get to know the system as the switch from Millennium to Sierra will be done on 7 November. Staff who already have Sierra on their computers are requested to get to know the new version before the final switch on the 7th.
Display screens will be bought for all campus libraries. The content for display must be compiled by campus librarians.
Training
All training involving suppliers will be done from the office of the ACPC: Manager as from next year. This will included product training as well as demonstrations of new products.
The Open Access workshop will be done on 22 October.
With the resignation of Linda, Nomoya will attend the first year experience meetings until an appointment has been made.
In closing.........
HR
Antoinette Kampher is the new HR business partner for the library. She will be available in the library two days per week: Mondays and Tuesdays.
The training librarian (Linda Mbonambi) resigned.
Interviews for the position of executive secretary in the library has been completed. And Desiree has been appointed as Information Commons Librarian at APK.
Performance management will be done during October. Staff are again reminded that only staff who receive a score of above 3 will receive a bonus at the end of the year. All scores above three must be well motivated.
Staff are also to be reminded to use sick leave carefully. It only takes one accident or misfortune to take up all your sick leave.
All staff are requested to be mindful when using the Internet. ICS has reported that large amounts of data is being downloaded from staff computers containing music and movie files. Please note that this is not allowed!
Archives and IR
The digitisation tender process is going forward. The tender has not been awarded yet.
IT
Sierra will be loaded on all staff PC's. Staff must get to know the system as the switch from Millennium to Sierra will be done on 7 November. Staff who already have Sierra on their computers are requested to get to know the new version before the final switch on the 7th.
Display screens will be bought for all campus libraries. The content for display must be compiled by campus librarians.
Training
All training involving suppliers will be done from the office of the ACPC: Manager as from next year. This will included product training as well as demonstrations of new products.
The Open Access workshop will be done on 22 October.
With the resignation of Linda, Nomoya will attend the first year experience meetings until an appointment has been made.
In closing.........
Monday, 2 September 2013
Feedback from the E-Strategy Meeting - 21 August
This meeting is held quarterly and consists of Library Directors, Library Managers and Team Leaders.
Dr Bawa opened the meeting by giving feedback on the audit. UJ moved from De Loitte to KPMG. The number of red flag risks moved from almost 30 to only one. Other issues flagged were classified as minor. She reminded departments that issues related to them must be addressed with urgency. Team Leaders are to ensure that compliance according to current policies must be adhered to and enforced at all times.
Regarding leave Dr Bawa requested that staff plan leave in advance. Be respectful toward colleagues' position, environment and space when they are on leave.
Feedback on construction
At DFC
- The lab has been completed and students are using it
- Construction on the ground floor continues
- When finished, they will have a learning & research commons, 24 hour study area and discussion rooms.
At APB
- Currently re-cablling is being done
- The conference rooms and 24 hour study area are currently under construction
AT SWC
- The tender process for the research commons has started.
At APK
- No feedback as Santha was in a meeting with the builders.
Library Statistics
A large part of the meeting was used to analise current statistics (the presentation will be forwarded to you via email).
ACPC were requested to re-look statistics that are to be gathered.
Diversity Day
Staff must please participate in the diversity day celebrations on their respective campuses.
Dr Bawa opened the meeting by giving feedback on the audit. UJ moved from De Loitte to KPMG. The number of red flag risks moved from almost 30 to only one. Other issues flagged were classified as minor. She reminded departments that issues related to them must be addressed with urgency. Team Leaders are to ensure that compliance according to current policies must be adhered to and enforced at all times.
Regarding leave Dr Bawa requested that staff plan leave in advance. Be respectful toward colleagues' position, environment and space when they are on leave.
Feedback on construction
At DFC
- The lab has been completed and students are using it
- Construction on the ground floor continues
- When finished, they will have a learning & research commons, 24 hour study area and discussion rooms.
At APB
- Currently re-cablling is being done
- The conference rooms and 24 hour study area are currently under construction
AT SWC
- The tender process for the research commons has started.
At APK
- No feedback as Santha was in a meeting with the builders.
Library Statistics
A large part of the meeting was used to analise current statistics (the presentation will be forwarded to you via email).
ACPC were requested to re-look statistics that are to be gathered.
Diversity Day
Staff must please participate in the diversity day celebrations on their respective campuses.
Tuesday, 13 August 2013
Feedback from Management meetings (29 July & 12 Aug)
In order to improve communication it was decided that management meetings will be held every two weeks. Herewith info from the last two meetings attended.
HR
As from 1 October a new HR business partner will be assigned to the Library. HR informed the meeting that from now on advertisements for vacancies will be send out monthly and no longer every two weeks.
It was noted that the KPA mid-year review was completed in all areas of the library. Managers were requested to remind staff that a bonus will only be paid (at the end of the year) for staff who receives a rating of above 3. Rating above 3 should be well motivated and approved at the consistency meeting.
Line Managers are reminded to manage leave for the last part of the year in order to ensure that services continue until the end of the year. Staff must please remember that long leave ( three days or more) must be discussed with the line managers before placed on Oracle.
The following staff resigned or retired:
- Yvonne Venter (retired)
- Precious Xaba (resigned)
- Jabu Radebe (resigned)
- Elaine Minnaar (resigned)
Interviews for a new Campus Librarian at APB has been completed and a candidate identified.
CONSTRUCTION AT ALL UJ LIBRARIES
All UJ Libraries are currently under construction:
At DFC Library the computer lab has been completed and the bottom floor almost done. A door will be inserted to connect the Archives with the DFC Library.
At APK construction has started on level two. ILL staff has moved to the old IT offices on level one and Santha and Vivienne to the ILL offices.
At ABP construction has also started. The cyber-center has not moved out of the library as they are still waiting for their new venue.
At SWC they are waiting for the tender for the research commons.
ARCHIVES AND SPECIAL COLLECTIONS
Staff in this department are currently working on a plan to increase foot traffic. The plan will also involve events to attract researchers.
The Archives and DFC Library will now work more closely together. DFC Library staff will assist with some of the services at the Archives. However, a few practical issues still need to be resolved before implementation.
ACPC
The issue of urgent orders were discussed. A meeting with Dr Bawa followed for further discussion. It was decided that urgent orders will be send out for quotion to all suppliers (with a 24-hour response). Orders will be allocated according the the speed of delivery and cheapest price.
DFC informed the meeting that there will be a Chiropractic accreditation in September.
Janina was requested to submit the info budget proposal for 2014. This was done at the meeting of 12 Aug.
AUDIT
The outcomes of the audit were discussed. Departments that had issues flagged were requested to address and rectify these issues as soon as possible. Feedback on developments must be given at the next meeting.
IT
Pieter reported that the migration to the new server has been completed.
Fada also received new PCs.
APB Library is experiencing issues will Internet access. This will be resolved soon.
Issues with access to two databases are receiving urgent attention.
TRAINING
A three day training seminar is being arranged in November. This training will involve research and research commons matters.
In closing......
HR
As from 1 October a new HR business partner will be assigned to the Library. HR informed the meeting that from now on advertisements for vacancies will be send out monthly and no longer every two weeks.
It was noted that the KPA mid-year review was completed in all areas of the library. Managers were requested to remind staff that a bonus will only be paid (at the end of the year) for staff who receives a rating of above 3. Rating above 3 should be well motivated and approved at the consistency meeting.
Line Managers are reminded to manage leave for the last part of the year in order to ensure that services continue until the end of the year. Staff must please remember that long leave ( three days or more) must be discussed with the line managers before placed on Oracle.
The following staff resigned or retired:
- Yvonne Venter (retired)
- Precious Xaba (resigned)
- Jabu Radebe (resigned)
- Elaine Minnaar (resigned)
Interviews for a new Campus Librarian at APB has been completed and a candidate identified.
CONSTRUCTION AT ALL UJ LIBRARIES
All UJ Libraries are currently under construction:
At DFC Library the computer lab has been completed and the bottom floor almost done. A door will be inserted to connect the Archives with the DFC Library.
At APK construction has started on level two. ILL staff has moved to the old IT offices on level one and Santha and Vivienne to the ILL offices.
At ABP construction has also started. The cyber-center has not moved out of the library as they are still waiting for their new venue.
At SWC they are waiting for the tender for the research commons.
ARCHIVES AND SPECIAL COLLECTIONS
Staff in this department are currently working on a plan to increase foot traffic. The plan will also involve events to attract researchers.
The Archives and DFC Library will now work more closely together. DFC Library staff will assist with some of the services at the Archives. However, a few practical issues still need to be resolved before implementation.
ACPC
The issue of urgent orders were discussed. A meeting with Dr Bawa followed for further discussion. It was decided that urgent orders will be send out for quotion to all suppliers (with a 24-hour response). Orders will be allocated according the the speed of delivery and cheapest price.
DFC informed the meeting that there will be a Chiropractic accreditation in September.
Janina was requested to submit the info budget proposal for 2014. This was done at the meeting of 12 Aug.
AUDIT
The outcomes of the audit were discussed. Departments that had issues flagged were requested to address and rectify these issues as soon as possible. Feedback on developments must be given at the next meeting.
IT
Pieter reported that the migration to the new server has been completed.
Fada also received new PCs.
APB Library is experiencing issues will Internet access. This will be resolved soon.
Issues with access to two databases are receiving urgent attention.
TRAINING
A three day training seminar is being arranged in November. This training will involve research and research commons matters.
In closing......
Friday, 28 June 2013
The following info will be shared in this blog:
- Exhibition
- Progress on textbooks
- Progress on SAPnet
- Feedback from Management meeting (24 June)
- Staff news
Exhibition/Expo
The expo was held from 10 to 13 June. It started with a welcoming brunch for suppliers. Dr Bawa also had a meeting with suppliers on 10 June during which several issues were addressed.
The expo was well attended by library and academic staff from 11 to 13 June. We had more than 150 people attending, which is an average of about 50 people per day. Compliments regarding the organising of the expo were received from suppliers and UJ staff. I would like to take the opportunity to thank all ACPC staff who assisted - you did a great job!
To date 2 140 orders have been placed on SAPnet as a result of the expo - this totals to an estimated amount of R1 500 000.00. The cut-off date for submission of orders were today, but we are waiting for final confirmation to extend the deadline.
Progress with textbooks
Thapelo already received the final list for textbooks (prescribed books) for the next semester. Academic staff were requested to as far possible: prescribe e-books or open source material and also not to prescribe old and outdated resources. Currently 25% of items prescribed items is available in electronic format and 2% in open source.
In addition to this, students can now also buy prescribed books online. Links to inform students accordingly has been placed on the library web-page.
Progress on SAPnet
As from 1 June, all internal orders must be placed online via SAPnet. The compilation of prescribed texts will from now on will also be done on SAPnet. I would like to thank Johannie and Thapelo for all the training and hard work they have put in in order to get this system up and running.
Should you received any questions regarding SAPnet, please refer clients as follows:
- Internal ordering: Johannie
- Prescribed text: Thapelo
Feedback from the management meeting
The Management meeting took place on 24 June. It was chaired by Dr Bawa and attended by:
- All Directors (Charlotte Kunene acting as Director: Client Services)
- All Campus Librarians (Annelize acting for APB & Moiphone for SWC)
- HR and Finance
- IT and Manager: ACPC
HUMAN RESOURCES
An appointment has been made for Director: Client Services and the person will start on 1 October.
Reneka has been appointed in the position for Special Projects and has moved up to level 3.
Shortlisting for the vacant Campus Librarians positions at SWC and APB will be done this week.
WELLNESS DAY
This was held on 20 June and well attended. The meeting agreed that it was a good concept. Positive feedback was also received from staff. Staff mentioned that they enjoyed the event and benefited from it.
KPA's
The mid-year review of all KPA's must be completed by the end June. Line managers were reminded that during this review no scoring will be done.
REPORTING LINES
Staff are reminded that formal reporting lines should be followed with regards to communication. Line managers must report and communicate info to staff and similarly staff should keep line managers informed of relevant issues.
FEEDBACK FROM DFC LIBRARY
Construction has started at this library. DFC also started with stock-taking. Julia reported that the construction will not interfere with stock-taking.
FEEDBACK FROM SWC LIBRARY
A tender has gone out for construction at this library. They also started with stock-taking. Old PCs for students have been replaced.
FEEDBACK FROM ABP LIBRARY
Plans for upgrading this library has been drafted and will be discussed with Dr Bawa and Charlotte Kunene.
FEEDBACK FROM APK LIBRARY
Construction to accommodate information and faculty librarians on the different levels will be done during the winter holiday. This will also include the moving of books to make space for construction (no books will be moved from one level to another, therefore changing of locations is not needed). Due to construction and the moving of collections, stock-taking for this library will be done over a longer period than mentioned in the policy. Construction will also be done on level two (journal section). During this period ILL staff will move to the old LICIT offices on level one.
ARCHIVES
Dr Bawa will have a meeting with Archives and Special collections staff to discuss strategic issues. The opening of the archives has been postponed until the strategic focus has been determined and finalised.
IT
Central authentication has been completed. The move to Sierra is in process. An audit of logins have been completed. The time management for student computers are working well. TV screens will be placed at APK and DFC libraries - roll out to other libraries will be done at a later stage.
Clean-up of codes no long in use on the Millennium system will be done in 2014. This will impact on ACPC too.
LIBRARY VISION AND MISSION
Dr van Vuren presented the meeting with a draft proposal for a new vision and mission. This needs to be discussed with staff and feedback given to Dr van Vuren.
FINANCE
Credit/debit card machines have now been installed in all campus libraries. This means that students can now pay with cards at any campus library. Students will be encouraged not to pay in cash as minimising cash reduces risks. Cash payments will only be accepted for amounts less than R15.
Budgeting for 2014 will start within the next week. Please forward operational needs to your line manager.
Staff news
Phelo has resigned and will be leaving on 12 July. Phelo, we want to thank you for your contribution in the successes of our department and wish you all of the best in your new job. You will be dearly missed by all of us.
Congrats to Faith who received her diploma in Library Science! We are proud of you.
Desiree has temporarily joined us until end of July in a general admin capacity. Welcome back Desiree.
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- Exhibition
- Progress on textbooks
- Progress on SAPnet
- Feedback from Management meeting (24 June)
- Staff news
Exhibition/Expo
The expo was held from 10 to 13 June. It started with a welcoming brunch for suppliers. Dr Bawa also had a meeting with suppliers on 10 June during which several issues were addressed.
The expo was well attended by library and academic staff from 11 to 13 June. We had more than 150 people attending, which is an average of about 50 people per day. Compliments regarding the organising of the expo were received from suppliers and UJ staff. I would like to take the opportunity to thank all ACPC staff who assisted - you did a great job!
To date 2 140 orders have been placed on SAPnet as a result of the expo - this totals to an estimated amount of R1 500 000.00. The cut-off date for submission of orders were today, but we are waiting for final confirmation to extend the deadline.
Progress with textbooks
Thapelo already received the final list for textbooks (prescribed books) for the next semester. Academic staff were requested to as far possible: prescribe e-books or open source material and also not to prescribe old and outdated resources. Currently 25% of items prescribed items is available in electronic format and 2% in open source.
In addition to this, students can now also buy prescribed books online. Links to inform students accordingly has been placed on the library web-page.
Progress on SAPnet
As from 1 June, all internal orders must be placed online via SAPnet. The compilation of prescribed texts will from now on will also be done on SAPnet. I would like to thank Johannie and Thapelo for all the training and hard work they have put in in order to get this system up and running.
Should you received any questions regarding SAPnet, please refer clients as follows:
- Internal ordering: Johannie
- Prescribed text: Thapelo
Feedback from the management meeting
The Management meeting took place on 24 June. It was chaired by Dr Bawa and attended by:
- All Directors (Charlotte Kunene acting as Director: Client Services)
- All Campus Librarians (Annelize acting for APB & Moiphone for SWC)
- HR and Finance
- IT and Manager: ACPC
HUMAN RESOURCES
An appointment has been made for Director: Client Services and the person will start on 1 October.
Reneka has been appointed in the position for Special Projects and has moved up to level 3.
Shortlisting for the vacant Campus Librarians positions at SWC and APB will be done this week.
WELLNESS DAY
This was held on 20 June and well attended. The meeting agreed that it was a good concept. Positive feedback was also received from staff. Staff mentioned that they enjoyed the event and benefited from it.
KPA's
The mid-year review of all KPA's must be completed by the end June. Line managers were reminded that during this review no scoring will be done.
REPORTING LINES
Staff are reminded that formal reporting lines should be followed with regards to communication. Line managers must report and communicate info to staff and similarly staff should keep line managers informed of relevant issues.
FEEDBACK FROM DFC LIBRARY
Construction has started at this library. DFC also started with stock-taking. Julia reported that the construction will not interfere with stock-taking.
FEEDBACK FROM SWC LIBRARY
A tender has gone out for construction at this library. They also started with stock-taking. Old PCs for students have been replaced.
FEEDBACK FROM ABP LIBRARY
Plans for upgrading this library has been drafted and will be discussed with Dr Bawa and Charlotte Kunene.
FEEDBACK FROM APK LIBRARY
Construction to accommodate information and faculty librarians on the different levels will be done during the winter holiday. This will also include the moving of books to make space for construction (no books will be moved from one level to another, therefore changing of locations is not needed). Due to construction and the moving of collections, stock-taking for this library will be done over a longer period than mentioned in the policy. Construction will also be done on level two (journal section). During this period ILL staff will move to the old LICIT offices on level one.
ARCHIVES
Dr Bawa will have a meeting with Archives and Special collections staff to discuss strategic issues. The opening of the archives has been postponed until the strategic focus has been determined and finalised.
IT
Central authentication has been completed. The move to Sierra is in process. An audit of logins have been completed. The time management for student computers are working well. TV screens will be placed at APK and DFC libraries - roll out to other libraries will be done at a later stage.
Clean-up of codes no long in use on the Millennium system will be done in 2014. This will impact on ACPC too.
LIBRARY VISION AND MISSION
Dr van Vuren presented the meeting with a draft proposal for a new vision and mission. This needs to be discussed with staff and feedback given to Dr van Vuren.
FINANCE
Credit/debit card machines have now been installed in all campus libraries. This means that students can now pay with cards at any campus library. Students will be encouraged not to pay in cash as minimising cash reduces risks. Cash payments will only be accepted for amounts less than R15.
Budgeting for 2014 will start within the next week. Please forward operational needs to your line manager.
Staff news
Phelo has resigned and will be leaving on 12 July. Phelo, we want to thank you for your contribution in the successes of our department and wish you all of the best in your new job. You will be dearly missed by all of us.
Congrats to Faith who received her diploma in Library Science! We are proud of you.
Desiree has temporarily joined us until end of July in a general admin capacity. Welcome back Desiree.
It seems fitting to end this post with a tribute to Mdu Madondo who passed away this month. He will be remembered as a proud man who made a true contribution to not only at UJ, but to the library profession as a whole.
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Monday, 6 May 2013
Feedback from April management meetings and other interesting stuff
It has been some time since I last updated our blog. In this post I will share with you info on meetings I attended in April. In order to make more sense I will group the info together in subjects and not according to the meetings.
Archive
The VC and council will have a meeting there. The archive is completed now and looks stunning. The auditorium part of the archives still needs to be closed off so that archive functions can continue while events there are taking place.
Decorators
Two decorators have been appointed to make the libraries look better.
So one of these days our libraries will be as modern as the two below:
Women's Day
The library will host a Women's day function again this year in August. The theme of this function will be "Beauty is skin deep". It will again be held at the Jhb country club. More info to follow.
HR
We are waiting for MEC approval for the position; Team Leader: ACQ
Interviews for the position of Director Client Services has taken place. In the meantime Charlotte Kunene will act in this position - she will be based at APK during her acting period.
Santha has been appointed as Campus Librarian APK. This leave a vacancy for campus librarian at APB.
Regarding KPA's please note the following:
- A score of three means that you are doing your job and doing it well, however at the end of the year staff who scored a three will not receive an additional bonus.
- The implication of this that for those who score above three, the bonus will be better.
- Line managers were reminded that in order for staff to score above three, solid motivation of excellent performance needs to be submitted.
We were also requested to remind staff that they must manage their leave well.
Course attendance: Any courses attended must be approved by the line manager. Courses to be attended must be in line of the current scope of work of the staff member. If not it must be well motivated and will be approved at the discretion of your line manager.
The process in our section is as follows:
- request approval from your line manager
- once your received approval, you yourself arrange for registration and cc your line manager with the correspondence.
Posting on social networking sites
Staff are reminded to be mindful of what they post on social networking sites. Discriminating remarks can be traced and may put you and the institution in an uncomfortable position.
Stocktaking and weeding
For the smaller campus libraries, this have been scheduled during the June-July recess, while for APK it will start towards the end of the year. Smaller libraries (APB, SWC & DFC) must finish stocktaking withing one year, while for APK it will be done over a two year period.
Move of information librarians
Information librarians will move to be closer to clients. In the case of APK there will be information librarians on each floor. This will be done in each library as soon as workstations are available.
Reading Corners
The reading corners are up and running on all campuses. ACPC provide campus librarians monthly with a list of titles from which they can order. Orders for magazines have been placed and we are waiting for delivery.
Designated spaces in libraries
All libraries have designated spaces for quiet and noisy areas as well as areas where students can use their cellphones. In most libraries, students can use the 24 hour study area should they want to eat and drink something.
Bualenna
This is to be used to share information relevant to the whole library. Info will be forwarded on a Friday. Should there be info that you would like to share with the rest of the library, please forward to me.
Open Day
This will take place from 10 - 11 May and is mostly applicable to client services staff. During this time client services staff will be easily identified and hand-outs on the library given to visitors.
Wellness day for library staff
This will take place on 20 June. There will be speakers and stalls available to assist staff if issues of health and personal finance. Staff are urgently requested to attend this event.
Newspapers
Apart from the e-newspapers, printed papers should also be available to staff and students. At APK the newspapers will be delivered every morning and taken to Dr Bawa. From there will be be available to staff in the tea room.
IT
Library IT is currently busy with the preparations for the implementation of the Sierra version of Innopac.
Preparations for WebBridge have started and some ACPC staff will be working with IT on this.
Investigations to integrate ECR with Blackboard has also started.
The university will be moving to a new anti-virus system.
An audit on log-ins and authorisations were done in April (thanks to the staff who assisted with this).
Space
Most campus libraries are busy sorting out and finalising space for the information and research commons.
All campus libraries currently have a 24 hour study area, except APB. This is being attended to.
Textbooks
The focus of the library is to supply information to students beyond the textbook. However, the textbook issue has been handed over to the library and in this regard we are doing our best to resolve this issue. Academic staff were requested to prescribed either and e-book or open source material. Thapelo is in process of following up with academic staff who did not comply.
We are also in discussions with Kalahari and TAKEALOT to publish the prescribed list on their websites for online buying.
Response to emails
At the e-strat meeting it was agreed that all emails will be responded to within 24 hours. Staff are requested to adhere to this. Should you still be attending to an issue, staff are to acknowledge receipt of the email and inform the client that the issue is being attended to and give a possible date of when it will be resolved.
IR
Staff in this department is currently working with two US partners in order to improve the UJ IR.
Bindery
This department is doing well with public binding, but is a bit behind schedule with internal binding. They will be moving to level 5 towards the middle of the year.
In closing........
Archive
The VC and council will have a meeting there. The archive is completed now and looks stunning. The auditorium part of the archives still needs to be closed off so that archive functions can continue while events there are taking place.
Decorators
Two decorators have been appointed to make the libraries look better.
So one of these days our libraries will be as modern as the two below:
Women's Day
The library will host a Women's day function again this year in August. The theme of this function will be "Beauty is skin deep". It will again be held at the Jhb country club. More info to follow.
HR
We are waiting for MEC approval for the position; Team Leader: ACQ
Interviews for the position of Director Client Services has taken place. In the meantime Charlotte Kunene will act in this position - she will be based at APK during her acting period.
Santha has been appointed as Campus Librarian APK. This leave a vacancy for campus librarian at APB.
Regarding KPA's please note the following:
- A score of three means that you are doing your job and doing it well, however at the end of the year staff who scored a three will not receive an additional bonus.
- The implication of this that for those who score above three, the bonus will be better.
- Line managers were reminded that in order for staff to score above three, solid motivation of excellent performance needs to be submitted.
We were also requested to remind staff that they must manage their leave well.
Course attendance: Any courses attended must be approved by the line manager. Courses to be attended must be in line of the current scope of work of the staff member. If not it must be well motivated and will be approved at the discretion of your line manager.
The process in our section is as follows:
- request approval from your line manager
- once your received approval, you yourself arrange for registration and cc your line manager with the correspondence.
Posting on social networking sites
Staff are reminded to be mindful of what they post on social networking sites. Discriminating remarks can be traced and may put you and the institution in an uncomfortable position.
Stocktaking and weeding
For the smaller campus libraries, this have been scheduled during the June-July recess, while for APK it will start towards the end of the year. Smaller libraries (APB, SWC & DFC) must finish stocktaking withing one year, while for APK it will be done over a two year period.
Move of information librarians
Information librarians will move to be closer to clients. In the case of APK there will be information librarians on each floor. This will be done in each library as soon as workstations are available.
Reading Corners
The reading corners are up and running on all campuses. ACPC provide campus librarians monthly with a list of titles from which they can order. Orders for magazines have been placed and we are waiting for delivery.
Designated spaces in libraries
All libraries have designated spaces for quiet and noisy areas as well as areas where students can use their cellphones. In most libraries, students can use the 24 hour study area should they want to eat and drink something.
Bualenna
This is to be used to share information relevant to the whole library. Info will be forwarded on a Friday. Should there be info that you would like to share with the rest of the library, please forward to me.
Open Day
This will take place from 10 - 11 May and is mostly applicable to client services staff. During this time client services staff will be easily identified and hand-outs on the library given to visitors.
Wellness day for library staff
This will take place on 20 June. There will be speakers and stalls available to assist staff if issues of health and personal finance. Staff are urgently requested to attend this event.
Newspapers
Apart from the e-newspapers, printed papers should also be available to staff and students. At APK the newspapers will be delivered every morning and taken to Dr Bawa. From there will be be available to staff in the tea room.
IT
Library IT is currently busy with the preparations for the implementation of the Sierra version of Innopac.
Preparations for WebBridge have started and some ACPC staff will be working with IT on this.
Investigations to integrate ECR with Blackboard has also started.
The university will be moving to a new anti-virus system.
An audit on log-ins and authorisations were done in April (thanks to the staff who assisted with this).
Space
Most campus libraries are busy sorting out and finalising space for the information and research commons.
All campus libraries currently have a 24 hour study area, except APB. This is being attended to.
Textbooks
The focus of the library is to supply information to students beyond the textbook. However, the textbook issue has been handed over to the library and in this regard we are doing our best to resolve this issue. Academic staff were requested to prescribed either and e-book or open source material. Thapelo is in process of following up with academic staff who did not comply.
We are also in discussions with Kalahari and TAKEALOT to publish the prescribed list on their websites for online buying.
Response to emails
At the e-strat meeting it was agreed that all emails will be responded to within 24 hours. Staff are requested to adhere to this. Should you still be attending to an issue, staff are to acknowledge receipt of the email and inform the client that the issue is being attended to and give a possible date of when it will be resolved.
IR
Staff in this department is currently working with two US partners in order to improve the UJ IR.
Bindery
This department is doing well with public binding, but is a bit behind schedule with internal binding. They will be moving to level 5 towards the middle of the year.
In closing........
Wednesday, 20 March 2013
Feedback from Mangement Meeting - 11 March
Members of this meeting was reminded by Dr Bawa that if they cannot attend the meeting a representative from the department must attend on their behalf.
Human Resources
The library currently has five vacant positions. Most of these has been advertised or is in process of being filled.
Line managers were requested to remind staff to manage their leave, especially sick leave. Staff have the perception that they have sufficient sick leave to take a day here and there, but it only takes one misfortune (accident or severe illness) to use up all sick leave.
Line managers must also nominate someone as back-up should they go on long leave.
Information Librarians
Training modules for library clients have been developed. Apart from being used duirng training sessions, these modules will also be published on Blackboard (Edulink), the mobi-site and UJLink.
Tutors have been employed in all campus libraries. They will assist with training of students.
It was decided that Information and Faculty Librarians will move back to the floors. This will probably happen during the middle of the year.
ACPC
Senkgo has received the necessary access to the financial modules and is being trained as back-up for Susan.
The information budget has been completed and faculties informed accordingly. The mapping to the new cost codes have also been done.
A circular has been published in which lecturing staff are requested to submit their textbook-lists for the 2nd semester to Thapelo.
SAPnet: Training for library and academic staff have been arranged. Training for library staff will be done during the last two weeks in March, while training for academic staff has been scheduled once a week during April and May.
While the SAPnet system will be implemented in April, the manual system and this system will run concurrently for a period of two months. A circular will be compiled and published in order to inform UJ staff accordingly.
Reading Corners
In order to provide in the leisure reading of our clients, reading corners have been established in all campus libraries.
The role of ACPC is to identify possible reading material and forward to the campus libraries for consideration. Books and magazines for the reading corner will be ordered from campus libraries' information budgets.
Below photos of the DFC reading corner:
Usage of books
Pieter recently drew stats from the system that there are approximately 250 000 in the catalogue that has never been used. The question has then be asked, that are we buying the right material?
Buying of information resources should be more focused with the needs of the clients as the primary focus.
Human Resources
The library currently has five vacant positions. Most of these has been advertised or is in process of being filled.
Line managers were requested to remind staff to manage their leave, especially sick leave. Staff have the perception that they have sufficient sick leave to take a day here and there, but it only takes one misfortune (accident or severe illness) to use up all sick leave.
Line managers must also nominate someone as back-up should they go on long leave.
Information Librarians
Training modules for library clients have been developed. Apart from being used duirng training sessions, these modules will also be published on Blackboard (Edulink), the mobi-site and UJLink.
Tutors have been employed in all campus libraries. They will assist with training of students.
It was decided that Information and Faculty Librarians will move back to the floors. This will probably happen during the middle of the year.
ACPC
Senkgo has received the necessary access to the financial modules and is being trained as back-up for Susan.
The information budget has been completed and faculties informed accordingly. The mapping to the new cost codes have also been done.
A circular has been published in which lecturing staff are requested to submit their textbook-lists for the 2nd semester to Thapelo.
SAPnet: Training for library and academic staff have been arranged. Training for library staff will be done during the last two weeks in March, while training for academic staff has been scheduled once a week during April and May.
While the SAPnet system will be implemented in April, the manual system and this system will run concurrently for a period of two months. A circular will be compiled and published in order to inform UJ staff accordingly.
Reading Corners
In order to provide in the leisure reading of our clients, reading corners have been established in all campus libraries.
The role of ACPC is to identify possible reading material and forward to the campus libraries for consideration. Books and magazines for the reading corner will be ordered from campus libraries' information budgets.
Below photos of the DFC reading corner:
Usage of books
Pieter recently drew stats from the system that there are approximately 250 000 in the catalogue that has never been used. The question has then be asked, that are we buying the right material?
Buying of information resources should be more focused with the needs of the clients as the primary focus.
Friday, 8 March 2013
Feedback from Collection Development Task Team: 7 March 2013
The meeting was held in the ACPC committee room and also attended by our new Director: Technical Services (Brenda van Wyk).
SAPnet
The meeting was informed that SAPnet will be implemented on 1 April and will automate the following processes:
- The compilation of prescribed books
- The internal ordering of information resources
Training of Information Librarians will start after 18 April. Two sessions will be done at APK and two on either DFC or SWC campus. APB staff will be requested to attend the sessions at APK.
Academic staff will be trained during April and May. One session per week will be scheduled at APK and one session per month on one of the other campuses.
A circular regarding the implementation of SAPnet will be forwarded to all UJ staff.
Collection Analysis
The tool has been identified and staff working on this project is currently busy contacting peer institutions to get permission for collection comparisons. Beauty requested that Faculty Librarians who have not yet submitted peer institutions to do so as soon as possible.
Information Budget
Allocation of the budget per faculty has been completed. Should a faculty divide their allocation per department, it must be done by the faculty. These amounts can be forwarded to ACPC to track the spending per department.
Reading corners
The process for books is as follows:
- Gerda will source the items on a monthly basis and forward to Campus Librarians
- Campus Librarians will choose what they want in the reading corner and complete the order cards
- Orders will be deducted from the respective campus book fund
- ACPC will treat all orders as urgent and mark items for the reading corners
- All books must be catalogued fully and receive Dewey numbers
- Campus Libraries will inform ACPC when items are moved to open shelves
Magazines
- A list of magazines and pricing have been forwarded to Campus Librarians
- They are to choose items from the list and forward the relevant documentation to ACPC
- The items will be ordered from the relevant Campus Librarian fund
- For this year it will be deducted from the book fund, but as from next year each campus will have a subscription allocation as well.
Stock taking
General principles
- Campus Libraries will make use of the portable barcode readers (PBR) for stocktaking
- After scanning, two reports will be printed
- One report should go to shelving staff in order to correct shelving errors and search for missing books
- The other will be used for errors on the catalogue
- Catalogue errors will be forwarded to Cataloguing for correction
- Missing books will only be forwarded to Cataloguing if the items could not be found
- The catalogue will then be updated accordingly
- Janina to draft these procedures and forward to relevant staff for input
Dates:
- FADA busy at the moment
- DFC and SWC will be done during June/July
- APK will do the reserved and Law collections during Nov/Dec
Moving of collections
APK reference works: the bulk of the work has been done. Miemie forwarded a list of items with 'refm1' to Stanley. They are in process of checking for these items on the open shelf. Once completed the outcome will be forwarded to ACPC.
Real Estate: (move from APB to APK) ACPC have received the journals and is working on it. Recent journals received is in process of being bounded and will be forwarded to ACPC. All books have been boxed and moved to APK. Yvonne is busy checking for duplicates and weeding and outcome will be forwarded to ACPC. The move should be completed by the end of April.
Law Collection: (move from SWC to APK). The books have been moved to APK and is suppressed on the catalogue. Lizette will attend to these items during June/July. Once sorted, SWC Information Librarian will fetch items still needed on SWC. Outcomes of this will be forwarded to ACPC in order to update the catalogue accordingly.
Art books: (move from APK to APB): A list have been drawn. Items still at APK as APB is in process of creating space. Ronel will remove items from this collection that will stay at APK. Cornel will inform the faculty that the book will not be moved by end of March as previously scheduled.
Health Science: (move from APK to DFC) Scheduled for the end of the year.
Quality Operations Management: (move from APB to DFC) Scheduled for the end of the year.
General principles in the moving of collections:
- Items identified via the catalogue
- The campus on which the items are currently located will box the books, scan and forward the list to ACPC
- ACPC will suppress these items on the catalogue
- The campus library on which the items are currently located will arrange for the boxes to be transferred to the receiving library
- The receiving library will do weeding and inform ACPC of the updated that needs to be done
Exhibition
The proposed time is during block week (last week of May). The following two venues will be proposed at the next Management meeting:
- Old Archive are on level 6 APK
- STH
Archives and IR
Most of the move have been completed. The Archives are not yet open to the public but individual requests for information can be accommodated.
The focus of the archives will be on Johannesburg business and mining. The Jesuit collection is still classified according to Zastrau. This will have to be re-classified according to Dewey and re-labelled.
Cataloguing
The meeting was requested to check if donations received are not available online / open source before sending to cataloguing. Riette reminded the meeting that all donations must be forwarded to her and she will check whether online versions are available.
Janina informed the meeting that some CD-Roms which accompany books have not been barcoded and do not have items records on the catalogue. This is because they are trail version software that cannot be accessed by more that one person. Information Librarians requested that these items be send to them.
Review files
Janina infored the meeting that ACPC can currently not cope with the number of requests for the drawing of review files. The meeting was requested to draw their own review files. Should they need information on which fields to use in order to get the best result, we will be happy to assist. The meeting agreed to this.
SAPnet
The meeting was informed that SAPnet will be implemented on 1 April and will automate the following processes:
- The compilation of prescribed books
- The internal ordering of information resources
Training of Information Librarians will start after 18 April. Two sessions will be done at APK and two on either DFC or SWC campus. APB staff will be requested to attend the sessions at APK.
Academic staff will be trained during April and May. One session per week will be scheduled at APK and one session per month on one of the other campuses.
A circular regarding the implementation of SAPnet will be forwarded to all UJ staff.
Collection Analysis
The tool has been identified and staff working on this project is currently busy contacting peer institutions to get permission for collection comparisons. Beauty requested that Faculty Librarians who have not yet submitted peer institutions to do so as soon as possible.
Information Budget
Allocation of the budget per faculty has been completed. Should a faculty divide their allocation per department, it must be done by the faculty. These amounts can be forwarded to ACPC to track the spending per department.
Reading corners
The process for books is as follows:
- Gerda will source the items on a monthly basis and forward to Campus Librarians
- Campus Librarians will choose what they want in the reading corner and complete the order cards
- Orders will be deducted from the respective campus book fund
- ACPC will treat all orders as urgent and mark items for the reading corners
- All books must be catalogued fully and receive Dewey numbers
- Campus Libraries will inform ACPC when items are moved to open shelves
Magazines
- A list of magazines and pricing have been forwarded to Campus Librarians
- They are to choose items from the list and forward the relevant documentation to ACPC
- The items will be ordered from the relevant Campus Librarian fund
- For this year it will be deducted from the book fund, but as from next year each campus will have a subscription allocation as well.
Stock taking
General principles
- Campus Libraries will make use of the portable barcode readers (PBR) for stocktaking
- After scanning, two reports will be printed
- One report should go to shelving staff in order to correct shelving errors and search for missing books
- The other will be used for errors on the catalogue
- Catalogue errors will be forwarded to Cataloguing for correction
- Missing books will only be forwarded to Cataloguing if the items could not be found
- The catalogue will then be updated accordingly
- Janina to draft these procedures and forward to relevant staff for input
Dates:
- FADA busy at the moment
- DFC and SWC will be done during June/July
- APK will do the reserved and Law collections during Nov/Dec
Moving of collections
APK reference works: the bulk of the work has been done. Miemie forwarded a list of items with 'refm1' to Stanley. They are in process of checking for these items on the open shelf. Once completed the outcome will be forwarded to ACPC.
Real Estate: (move from APB to APK) ACPC have received the journals and is working on it. Recent journals received is in process of being bounded and will be forwarded to ACPC. All books have been boxed and moved to APK. Yvonne is busy checking for duplicates and weeding and outcome will be forwarded to ACPC. The move should be completed by the end of April.
Law Collection: (move from SWC to APK). The books have been moved to APK and is suppressed on the catalogue. Lizette will attend to these items during June/July. Once sorted, SWC Information Librarian will fetch items still needed on SWC. Outcomes of this will be forwarded to ACPC in order to update the catalogue accordingly.
Art books: (move from APK to APB): A list have been drawn. Items still at APK as APB is in process of creating space. Ronel will remove items from this collection that will stay at APK. Cornel will inform the faculty that the book will not be moved by end of March as previously scheduled.
Health Science: (move from APK to DFC) Scheduled for the end of the year.
Quality Operations Management: (move from APB to DFC) Scheduled for the end of the year.
General principles in the moving of collections:
- Items identified via the catalogue
- The campus on which the items are currently located will box the books, scan and forward the list to ACPC
- ACPC will suppress these items on the catalogue
- The campus library on which the items are currently located will arrange for the boxes to be transferred to the receiving library
- The receiving library will do weeding and inform ACPC of the updated that needs to be done
Exhibition
The proposed time is during block week (last week of May). The following two venues will be proposed at the next Management meeting:
- Old Archive are on level 6 APK
- STH
Archives and IR
Most of the move have been completed. The Archives are not yet open to the public but individual requests for information can be accommodated.
The focus of the archives will be on Johannesburg business and mining. The Jesuit collection is still classified according to Zastrau. This will have to be re-classified according to Dewey and re-labelled.
Cataloguing
The meeting was requested to check if donations received are not available online / open source before sending to cataloguing. Riette reminded the meeting that all donations must be forwarded to her and she will check whether online versions are available.
Janina informed the meeting that some CD-Roms which accompany books have not been barcoded and do not have items records on the catalogue. This is because they are trail version software that cannot be accessed by more that one person. Information Librarians requested that these items be send to them.
Review files
Janina infored the meeting that ACPC can currently not cope with the number of requests for the drawing of review files. The meeting was requested to draw their own review files. Should they need information on which fields to use in order to get the best result, we will be happy to assist. The meeting agreed to this.
Thursday, 28 February 2013
Celebrations
We now have SLA's with all our current book suppliers!
On 6 Febrary we moved into the new area:
Feedback E-Strategy meeting: 6 February 2013
Dr Bawa opened by saying that for this year, all meetings should start by reminding staff that we are here because of the students and that excellent service to our clients (UJ Staff and Students) are of the utmost importance. In order to achieve this:
- We should know UJ and how it works
- Ensure that our processes are legally compliant
- Infrastructure should support our output
- The library must be part of teaching and learning.
Focus 2013
This year the focus will be on client services.
We would like to establish a 'Friends of the Library' group. This will be people that can contribute either time or money to the library. Names of such people can be forwarded to line managers.
Annelize will champion energy efficiency in the library, but all departments must make suggestions on how energy can be saved within their environments.
Tutors will be appointed to assist in library training.
According to medium planning, ILL staff will assist at the Research (post grad) commons.
Line managers were reminded to keep their environments safe:
- Keys should be well managed
- The second last person should inform the last person that he/she is leave the area.
DFC Library
Julia reported that DFC had an increase in usage in 2012. This includes circulation and ILL. The reading corner at DFC was established. Optom, Bio-kinetics and Nursing must move to DFC by January 2014.
APK Library
Santha reported that the Learning and Research Commons will be implemented this year. This means that several books, periodicals and shelves will be moved to create space. Attention will also be given to improving security.
Archives and IR
Special attention will be given to this department in order to overcome challenges they currently experience.
IT
A more recent version of UJoogle will soon be implemented. Graham Woodruff will visit UJ in March and a day will be set aside with him to discuss new developments regarding Millennium.
- We should know UJ and how it works
- Ensure that our processes are legally compliant
- Infrastructure should support our output
- The library must be part of teaching and learning.
Focus 2013
This year the focus will be on client services.
We would like to establish a 'Friends of the Library' group. This will be people that can contribute either time or money to the library. Names of such people can be forwarded to line managers.
Annelize will champion energy efficiency in the library, but all departments must make suggestions on how energy can be saved within their environments.
Tutors will be appointed to assist in library training.
According to medium planning, ILL staff will assist at the Research (post grad) commons.
Line managers were reminded to keep their environments safe:
- Keys should be well managed
- The second last person should inform the last person that he/she is leave the area.
DFC Library
Julia reported that DFC had an increase in usage in 2012. This includes circulation and ILL. The reading corner at DFC was established. Optom, Bio-kinetics and Nursing must move to DFC by January 2014.
APK Library
Santha reported that the Learning and Research Commons will be implemented this year. This means that several books, periodicals and shelves will be moved to create space. Attention will also be given to improving security.
Archives and IR
Special attention will be given to this department in order to overcome challenges they currently experience.
IT
A more recent version of UJoogle will soon be implemented. Graham Woodruff will visit UJ in March and a day will be set aside with him to discuss new developments regarding Millennium.
Feedback from Management Meeting: 4 February 2013
HR
The vacant position of Library Researcher will be divided into two positions: Events management and the other Special Projects.
The meeting agreed that Senkgo can be trained as back-up for Susan.
Events
Each member of the events group will take responsibility for events planned. Invitations for events should comply to the UJ brand specifications and should be designed by the UJ Graphics Studio. All request for the design of invitations should be forwarded to Dr van Vuren.
Electronic Course Reserves (ECR)
This serve will be centralised at the APK Library. Zakes Nakedi will be responsible for ECR and Richard Dunjwa will be his back-up.
Bindery
This department will be moving to level 5. Less complex bindery tariffs will be implemented this year.
Library IT
Will move to level 6. (They moved this week).
Budget 2012
The library achieved 100% spent on the 2012 budget.
Budget 2013
The ground rule for this year's budget is no random spending. The budget should be spend in a coherent manner.
Overtime is only paid when staff work more than 40 hours per week on a project that is approved by the line managers. Staff working on Saturdays and evenings do not qualify for overtime as this is included in the 40 hours per week.
Textbook list
The vacant position of Library Researcher will be divided into two positions: Events management and the other Special Projects.
The meeting agreed that Senkgo can be trained as back-up for Susan.
Events
Each member of the events group will take responsibility for events planned. Invitations for events should comply to the UJ brand specifications and should be designed by the UJ Graphics Studio. All request for the design of invitations should be forwarded to Dr van Vuren.
Electronic Course Reserves (ECR)
This serve will be centralised at the APK Library. Zakes Nakedi will be responsible for ECR and Richard Dunjwa will be his back-up.
Bindery
This department will be moving to level 5. Less complex bindery tariffs will be implemented this year.
Library IT
Will move to level 6. (They moved this week).
Budget 2012
The library achieved 100% spent on the 2012 budget.
Budget 2013
The ground rule for this year's budget is no random spending. The budget should be spend in a coherent manner.
Overtime is only paid when staff work more than 40 hours per week on a project that is approved by the line managers. Staff working on Saturdays and evenings do not qualify for overtime as this is included in the 40 hours per week.
Textbook list
The request for submission of titles for the textbook list
must include a request to consider an e-book or an Open Access title. It should
also include a reminder not to prescribe outdated/ out of print titles.
The call to submit prescribed titles should go out to:
·
Academic staff
·
Information librarians
·
Deans
·
Faculty Library representative
·
Campus Librarians.
In addition, a circular should be placed on the
Intranet.
Electronic Newspapers
Access to electronic newspapers should be handled with a sense of urgency. (This task has been completed).
Friday, 25 January 2013
Feedback: Management Meeting - 22 Jan 2013
The meeting was attended by the following:
- Dr Bawa (Chairperson)
- Annelize Scholtz (Temp Campus Librarian - APB)
- Santha Geduld (Temp Campus Librarian - APK)
- Julia Paris (Campus Librarian - DFC)
- Eon Botha (Finance)
- Hettie Wentzel (HR & Admin)
- Pieter Hattingh (IT)
- Dr A van Vuren (Director: Shared & Support Services)
Space
Each space much have a person responsible to ensure that it is well kept. This will also include: inventory and health and safety.
At APK this year, smaller kitchens will be consolidated into bigger kitchens:
- Central Services Kitchen
- APK Library Kitchen
Events Calender
This is in process and will be circulated as soon as it is finalised.
Training
All training will be coordinated by Dr Van Vuren. This includes:
- Library Staff Training (Janina to approach vendors for database training)
- UJ Staff Training (Janina to approach vendors for database training)
- Student Training (Info Librarians are working on specific modules for training)
IT
Additional screens for cataloguers arrived. However, these screens need new data cards. As soon as we received the data cards the screens will be installed.
The centralisation of ECR (electronic course reserves) were discussed at length.
Central authentication (using your PC login & password) to access databases has been temporary suspended. IT is currently working on a system where the client can choose whether they want to use central authentication or the old PIN system.
HR
The Director: Technical Services has been appointed. Brenda van Zyl will be our director and will start on 1 March.
ACP "re-structuring" will go ahead this year. No formal dates yet.
Five vacant library positions will be advertised.
ACP
The information budget is still under construction, waiting for approval.
I gave feedback on the SAPnet demo as well as our planning meeting we had earlier this month.
Members of the meeting raised concerns regarding the current prescribed list and ERM and we were requested to attend to these issues with urgency.
Finance
Eon reported that monthly statements will be changed to be more user friendly (YES!).
The meeting then continued with feedback from the campuses, but I had to leave because I had another meeting scheduled.
- Dr Bawa (Chairperson)
- Annelize Scholtz (Temp Campus Librarian - APB)
- Santha Geduld (Temp Campus Librarian - APK)
- Julia Paris (Campus Librarian - DFC)
- Eon Botha (Finance)
- Hettie Wentzel (HR & Admin)
- Pieter Hattingh (IT)
- Dr A van Vuren (Director: Shared & Support Services)
Space
Each space much have a person responsible to ensure that it is well kept. This will also include: inventory and health and safety.
At APK this year, smaller kitchens will be consolidated into bigger kitchens:
- Central Services Kitchen
- APK Library Kitchen
Events Calender
This is in process and will be circulated as soon as it is finalised.
Training
All training will be coordinated by Dr Van Vuren. This includes:
- Library Staff Training (Janina to approach vendors for database training)
- UJ Staff Training (Janina to approach vendors for database training)
- Student Training (Info Librarians are working on specific modules for training)
IT
Additional screens for cataloguers arrived. However, these screens need new data cards. As soon as we received the data cards the screens will be installed.
The centralisation of ECR (electronic course reserves) were discussed at length.
Central authentication (using your PC login & password) to access databases has been temporary suspended. IT is currently working on a system where the client can choose whether they want to use central authentication or the old PIN system.
HR
The Director: Technical Services has been appointed. Brenda van Zyl will be our director and will start on 1 March.
ACP "re-structuring" will go ahead this year. No formal dates yet.
Five vacant library positions will be advertised.
ACP
The information budget is still under construction, waiting for approval.
I gave feedback on the SAPnet demo as well as our planning meeting we had earlier this month.
Members of the meeting raised concerns regarding the current prescribed list and ERM and we were requested to attend to these issues with urgency.
Finance
Eon reported that monthly statements will be changed to be more user friendly (YES!).
The meeting then continued with feedback from the campuses, but I had to leave because I had another meeting scheduled.
UJ Library staff meeting - 18 Jan 2013
The first general staff meeting was held on 18 Janaury 2013. All campus libraries were closed for the duration of the meeting to ensure that all staff could attend.
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Dr Bawa opened her address to staff by reminding us why we are here:
- To service the students
- To give the best service to students of which the mojority is from disadvatage backgrounds
- To assist students in passing their subjects
- To prepare students for a life beyond UJ
She continued by saying that all complaints from clients will be taken up seriously.
More attention should be given to physical spaces - the library should look good. No mis-match furniture in open spaces.
Feedback from 2012:
- Broke the record with the number of students visiting the library
- Introduced Wi-Fi in libraries
- Preparation and implementation to enhance and upgrade the infrastructure
- Archives moved to DFC
- Consolidated central services in the "tower"
- ACP was cleaned up and the staff congratulated on what they have achieved :-)
- Pieter found money for the APK learning commons
For 2013:
- The library needs to evolve to acoomodate the needs of the students
- Students must come to the libray because staff are caring and attentive
- The archive must be finished and have a grand opening
- Fun events will be held
- We will have two staff events this year
- Learning and research commons must be completed
- More focussed student and staff training
- Moipone and her team will work on reading lounges in libraries
Dr Bawa is looking forward working with staff who are dedicated and efficient. Insufficiency will not be tolerated.
Molefi was congratulated on receiving the VC award. The first time in the history of the library!
The following ACP staff received long service awards:
- Lungile: 15 years
- Pat: 15 years
- Janina 10 years
Dr Bawa closed the meeting by encouraging staff to be a winning team in 2013:
.jpg)
Dr Bawa opened her address to staff by reminding us why we are here:
- To service the students
- To give the best service to students of which the mojority is from disadvatage backgrounds
- To assist students in passing their subjects
- To prepare students for a life beyond UJ
She continued by saying that all complaints from clients will be taken up seriously.
More attention should be given to physical spaces - the library should look good. No mis-match furniture in open spaces.
Feedback from 2012:
- Broke the record with the number of students visiting the library
- Introduced Wi-Fi in libraries
- Preparation and implementation to enhance and upgrade the infrastructure
- Archives moved to DFC
- Consolidated central services in the "tower"
- ACP was cleaned up and the staff congratulated on what they have achieved :-)
- Pieter found money for the APK learning commons
For 2013:
- The library needs to evolve to acoomodate the needs of the students
- Students must come to the libray because staff are caring and attentive
- The archive must be finished and have a grand opening
- Fun events will be held
- We will have two staff events this year
- Learning and research commons must be completed
- More focussed student and staff training
- Moipone and her team will work on reading lounges in libraries
Dr Bawa is looking forward working with staff who are dedicated and efficient. Insufficiency will not be tolerated.
Molefi was congratulated on receiving the VC award. The first time in the history of the library!
- Lungile: 15 years
- Pat: 15 years
- Janina 10 years
Dr Bawa closed the meeting by encouraging staff to be a winning team in 2013:
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